[The Executive Board did not meet on April 12, 2016]

TUESDAY, MARCH 22, 2016

Meeting called to order at 11:10 a.m. by Financial Vice President Olcott. Present: Recording Vice President Schwartz, Executive Board members Burridge, Cranshaw, Dougherty, Hyde, Kruvand, Sharman, Assistant to the President Bond. President Gagliardi absent. Minutes from March 15, 2016 reviewed. It was moved and seconded to approve the minutes from March 15, 2016 as submitted. Motion carried unanimously.

Recording Vice President Schwartz reported that the purchase of an advertisement in the Journal of the National Center for the Study of Collective Bargaining in Higher Education at a cost of $250, as previously approved by the Executive Board, was made too late for submission.

Financial Vice President Olcott reported on negotiations with the American Composers Orchestra. Discussion held. Olcott reported on matters pertaining to the Center for Contemporary Opera. Discussion held. Olcott reported on matters pertaining to the Opera Orchestra of New York. Discussion held. Olcott presented an invoice in the amount of $23,026.31 from Cohen, Weiss and Simon LLP, representing a balance due above the monthly retainer for services through January 30, 2016, pertaining to conforming certain bylaw provisions to IRS regulations. It was moved and seconded to approve the payment of the invoice from Cohen, Weiss and Simon LLP. Discussion held. Motion carried unanimously.

Schwartz presented a request for sponsorship from the Workers Unite! Film Festival. Discussion held. The board requested further information.

Schwartz presented a request from the Louis Armstrong Center for Music and Medicine for sponsorship of a colloquium, “Turned On-Tuned In: Integrating Technology in Music Therapy and Medicine” scheduled for May 2, 2016 at Mount Sinai Beth Israel. It was moved and seconded to purchase a Bronze level sponsorship of the colloquium at a cost of $1,000. Discussion held. Motion carried unanimously.

Schwartz presented a request from The Worker Institute of Cornell University for a contribution to support the Cornell and NYS AFL-CIO Arts & Entertainment Project. It was moved and seconded to donate $3,000 to support the Arts & Entertainment Project. Discussion held. Motion carried unanimously.

Schwartz discussed the Local 802 Workplace Harassment Training Program. Discussion held.

Communications and Political Director Carroll present. Carroll requested that a band be provided for a rally in Foley Square on March 23, 2016 in support of the Mayor’s Housing and Zoning Plan. Carroll excused. It was moved and seconded to donate to the Council for Living Music an amount equivalent to the cost of a five piece band at public service scales to play for the above mentioned rally. Discussion held. Motion carried unanimously.

Schwartz reported on the progress of the Musicians Referral Service. Discussion held.

Schwartz presented requests from two musicians for leaves of absence from Broadway shows. It was moved and seconded to approve the leaves of absence. Discussion held. Motion carried unanimously.

Executive Board member Kruvand raised issues regarding future meeting times for the board. Discussion held.

Kruvand announced a SAG-AFTRA Fund meeting scheduled for April 7, 2016 and announced the ASCAP/Columbia University Film Scoring Workshop scheduled for April 6-9, 2016.

Meeting adjourned at 1:58 p.m.

TUESDAY, MARCH 29, 2016

Meeting called to order at 11 a.m. by Financial Vice President Olcott. Present: Recording Vice President Schwartz, Executive Board members Dougherty, Hyde, Sharman, Suttmann, Assistant to the President Bond. President Gagliardi absent on union business. Minutes from March 22, 2016 reviewed. It was moved and seconded to approve the minutes from March 22, 2016 as corrected. Motion carried unanimously.

Financial Vice President Olcott reported Concert Department matters. Discussion held.

Olcott reported on matters pertaining to the sharing of certain work dues with Northern New Jersey Local 16-248. Discussion held. Recording Vice President Schwartz reported on matters pertaining to the October 15, 2015 performance of “The Legend of Zelda” at Barclays Center. Discussion held. Schwartz reported on a meeting with KC Wagner of the Cornell Workers Institute to initiate the Local 802 Workplace Harassment Training Program. Discussion held. Schwartz presented the minutes of March 22, 2016 of the Local 802 Coordinating Advisory Committee. It was moved and seconded to concur with the minutes of the Coordinating Advisory Committee. Discussion held. Motion approved unanimously.

Political and Communications Director Carroll present. Carroll presented an invitation to participate in a musical gala fundraiser for Congresswoman Carolyn Maloney. Discussion held. Carroll reported on the decision of the U.S. Supreme Court in the case of Friedrichs v. CTA. Discussion held. Carroll excused. It was moved and seconded to purchase one ticket to the fundraiser for Congresswoman Maloney at a cost of $250. Discussion held.

Theatre Business Rep Blum present. Blum presented a Reading Agreement between Studio Maestro, Inc. and Local 802 for the production of “FREED.” Blum excused. It was moved and seconded to approve the Reading Agreement for “FREED.” Discussion held. Motion carried unanimously.

Electronic Media Services Business Rep Pawlo present. Pawlo presented a Limited Pressing Agreement between Playwrights Horizons and Local 802 for the production of iOW@ . Pawlo excused. It was moved and seconded to approve the Limited Pressing Agreement for iOW@. Discussion held. Motion carried unanimously. Electronic Media Services Principal Business Rep Sheldon present. Sheldon presented a Limited Pressing Agreement for the Off Broadway production of “Ruthless.” The board requested further information about the production of “Ruthless.” Sheldon excused.

Schwartz presented requests from three members for leaves of absence from Broadway shows. It was moved and seconded to approve the leaves of absence. Discussion held. Motion carried unanimously.

Schwartz reported on matters pertaining to a renovation of the Local 802 Clubroom. Discussion held.

Director of Organizing and Field Services Russell-Brown present. Russell-Brown presented a request for sponsorship of the Worker’s Unite! Film Festival. The board requested further information.

President Gagliardi joined the meeting via conference call at 12:20. Gagliardi reported that the American Federation of Musicians has recognized the work of Local 802 in its collaboration with the International Federation of Musicians (FIM). Political and Communications Director Carroll present. Gagliardi reported further on matters pertaining to a work dues sharing arrangement with Northern New Jersey Local 16-248. Discussion held. Carroll presented a draft of a letter to the editor of the New York Times in response to a feature article about the Paul Taylor Dance Company’s Lincoln Center season. Discussion held. Carroll excused.

Local 802 counsel Mars and Local 802 Trial Board chair Blanc present. Blanc reported on two Trial Board cases. Discussion held. Mars and Blanc excused.

Meeting adjourned at 1 p.m.

TUESDAY, APRIL 5, 2016

Meeting called to order at 11:03 a.m. by Recording Vice President Schwartz. Present: Executive Board members Cranshaw, Cutler, Dougherty, Hyde, Kruvand, Sharman, Suttmann. President Gagliardi absent on union business. Minutes from March 29, 2016 reviewed.It was moved and seconded to approve the minutes from March 29, 2016 as corrected. Motion carried unanimously. President Gagliardi joined the meeting via conference call at 11:12. Gagliardi reported on the negotiations between The Broadway League and Local 802. Discussion held. Gagliardi reported on matters pertaining to a settlement between the AFM and KIDAM on behalf of musicians whose performance was filmed at the 2015 Winter JazzFest. Discussion held. Gagliardi excused at 11:15.

Principal Business Rep Weeks present. Weeks presented an agreement between Jack Kleinsinger and Local 802 for the Highlights in Jazz concert series. It was moved and seconded to approve the agreement for Highlights in Jazz. Discussion held. Motion carried unanimously. Weeks excused.

Executive Board member Cutler reported on the negotiations between the American Symphony Orchestra (ASO) and Local 802. Discussion held. The Executive Board recommended that Local 802, in consultation with its public relations firm Geto & De Milly, develop a strategy with regard to certain matters pertaining to the ASO.

Recording Vice President Schwartz presented a proposal from Kaback Services for maintenance of the air conditioning system in the union’s building. Discussion held. Schwartz presented an invoice in the amount of $13,947.31 from Sterling Forms for the printing of the Local 802 Directory 2016-17. It was moved and seconded to approve for payment the invoice from Sterling Forms. Discussion held. Motion carried unanimously. Local 802 Building Supervisor Little present. Little reported on the maintenance required for the air conditioning in the union’s building. Little excused. It was moved and seconded to approve the proposal from Kaback Services for the maintenance of the air conditioning at a cost of $6,129 plus applicable sales tax. Discussion held. Motion carried unanimously.

Schwartz presented a request from the Working Theatre for support of its Annual Awards Ceremony at Sardi’s Restaurant on May 9, 2016. It was moved and seconded to purchase a half-page advertisement in the Awards journal at a cost of $350. Discussion held. Motion carried unanimously.

Concert Department Business Rep Friedman present. Friedman presented a request from North/South Consonance, Inc. to utilize public service rates for four additional rehearsals relating to concerts at Christ & St. Stephen’s Church on April 16, May 16, and June 16, 2016. Friedman presented a request from the Huntington Arts Council to utilize public service rates for a concert by the Concert Orchestra of Long Island, in Huntington, NY on August 13, 2016. Friedman excused. It was moved and seconded to approve the use of public service rates for four rehearsals of North/South Consonance, Inc. at Christ & St. Stephen’s Church on the above dates. Discussion held. Motion carried unanimously. It was moved and seconded to approve the use of public service rates by the Huntington Arts Council on August 13, 2016. Discussion held. Motion carried unanimously.

Theatre Department Business Rep Blum present. Blum presented an Off Broadway Agreement between The Cagney Company, LLC and Local 802 for the production of “Cagney” at the Westside Theatre. Blum excused. It was moved and seconded to approve the Off Broadway agreement for “Cagney.” Discussion held. Motion carried unanimously.

Executive Board member Kruvand announced a seminar on the SAG-AFTRA Fund, to be presented by Dennis Dreith at the DiMenna Center on April 7, 2016. Discussion held.

Executive Board member Hyde reported on matters concerning a Proof of Health Insurance IRS document as circulated to musicians employed by Jujamcyn Theatres. Discussion held.

Schwartz presented four requests from members for leaves of absence from Broadway shows. It was moved and seconded to approve the leaves of absence. Discussion held. Motion carried unanimously.

Meeting adjourned at 1 p.m..

TUESDAY, APRIL 19, 2016

Meeting called to order at 11:05 am by President Gagliardi. Present: Financial Vice President Olcott, Recording Vice President Schwartz, Executive Board members Burridge, Dougherty, Hyde, Sharman, Assistant to the President Bond. Minutes from April 5, 2016 reviewed. Executive Board member Cranshaw present at 11:09. It was moved and seconded to approve the minutes from April 5, 2016 as corrected. Motion carried unanimously.

President Gagliardi reported on the negotiations between Local 802 and The Broadway League. Discussion held. Gagliardi reported on an issue pertaining to a member’s request for a leave of absence from a Broadway Show. Discussion held.

Financial Vice President Olcott requested annual anniversary wages increases due for two non-bargaining unit employees. It was moved and seconded to approve the annual anniversary wage increases. Discussion held. Motion carried unanimously.

Olcott reported on a tentative Memorandum of Agreement between Local 802 and the American Composers Orchestra.

Gagliardi presented a proposed Settlement Agreement between Local 802 and Northern NJ Local 16-248 pertaining to the sharing of certain work dues. It was moved and seconded to approve the Settlement Agreement with Local 16-248. Discussion held. Motion carried unanimously.

Gagliardi requested a one-class airfare upgrade to attend the International Federation of Musicians (FIM) conference in Reykjavik, Iceland on June 5, 2016. It was moved and seconded to approve the upgrade. Discussion held.Motion carried unanimously.

Recording Vice President Schwartz reported on Trial Board matters. Discussion held. Schwartz presented an invoice in the amount of $2,250 from PeriscopeUP, LLC for services relating to the Musicians Referral Service Web site. It was moved and seconded to approve payment of the invoice from PeriscopeUP, LLC. Discussion held. Motion carried unanimously. Schwartz presented a budget in the amount of $9,780 which represents Local 802’s share of costs for the Piano in the Park series presented in partnership with Bryant Park and the Music Performance Trust Fund. It was moved and seconded to approve the budget for the Piano in the Park series, such funding to come from the public relations budget. Discussion held. Motion carried unanimously.

Schwartz presented the Local 802 Non-Discrimination Policy for review by the Executive Board. Discussion held. Schwartz announced staff and supervisor training in the use of ADP Workforce Now, scheduled for April 28, 2016. Discussion held.

Schwartz presented an invitation to an awards ceremony from Encore Community Services scheduled for May 25, 2016. Discussion held. Schwartz presented requests from four members for leaves of absence from Broadway shows. Discussion held. It was moved and seconded to approve the leaves of absence. Discussion held. Motion carried unanimously.

Controller Camiolo present. Camiolo presented the January 2016 financial report. Discussion held. Camiolo excused.

Gagliardi and Schwartz reported on negotiations between Local 802 and Jazz at Lincoln Center. Discussion held.

Theatre Business Rep Blum present. Blum presented a Memorandum of Agreement between Local 802 and Himself and Nora LLC for the production of “Himself and Nora” at the Minetta Lane Theatre. Blum excused. It was moved and seconded to approve the Memorandum of Agreement with Himself and Nora LLC. Discussion held. Motion carried unanimously.

Contract Administrator Covo present. Covo presented a budget proposal in the amount of $6,435.21 for two clinics to be offered by Music for a Sound Future, a program of the Council for Living Music (CLM). Covo excused. It was moved and seconded to approve $3,442.69 for the first of two CLM clinics. Discussion held. Motion carried unanimously.

Assistant to the President Bond presented a proposal and a budget of $7,175 for the Local 802 2016 Musical Theatre Festival initiative. Bond presented a request from Working Theatre to utilize public service scales for three rehearsals and a performance to take place at IBEW Local 158-11 from April 21 through April 23, 2016. Bond excused. It was moved and seconded to approve the budget of $7,175 for the Musical Theatre Festival initiative, such funding to come from the public relations budget. Discussion held. Motion carried unanimously.

It was moved and seconded to approve the use of public service scales for the Working Theatre’s rehearsals and performance at IBEW Local 158-11. Discussion held. Motion carried unanimously. Concert Department Business Rep Fisher present. Fisher presented a request from the Music Paradigm Project to utilize public service scales for four rehearsals and two performances at the DiMenna Center on September 17 and September 18, 2016. Fisher excused. It was moved and seconded to approve the use of public service scales for the rehearsals and performances of the Music Paradigm Project at the DiMenna Center. Discussion held. Motion carried unanimously.

Political and Communications Director Carroll present. Carroll presented a request that a band be provided to perform at the TriBeCa Film Festival on April 23, 2016. Carroll announced that State Senator Adriano Espaillat will be attending the Executive Board meeting on April 26, 2016 to seek the endorsement of Local 802. Carroll proposed a fundraising event for Local 802 TEMPO. Discussion held. Carroll excused. It was moved and seconded to approve up to $2,000 to provide a band for the TriBeCa Film Festival, such funding to come from the public relations budget. Discussion held. Motion carried unanimously.

Meeting adjourned at 1 p.m.